Ny rns DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE J , ‘Acting Director . —_ | WOV 13 1974 Division of Grants and Procurement Management - Acting Director Division of Regional Medical Prograns Proposed Study of Decentralized Programs Many of the topics which we regard as potential problems resulting from phase out of DRMP were presented in the October 7, 1974 memorandum from - the Acting Chief, Grants Management, DRMP. Listed below are others you may wish to include in the list. a 0 Disposition of equipment - particularly that owned by! non- 7 profit corporations which terminate. o Disposition of records maintained by non-profit corporations which terminate. o. Maximum tenmination date for all project activities will have to be established. “0 _ Establish date beyond which no new committiments may be made. 0. Determine personnel to be retained at non-profit grantee to ~~ conduct fiscal and accounting responsibilities in phasing -out projects. mg How will final Report of Expenditures be assured from non- — profit corporation which terminates before projects? 0 _ Adequate notice must be given to grantees and affiliates concerning maximum termination dates. This is extremely important in respect to aon-profit corporations that will ~ phase out. Some states require six months notice for : non-profit corporations to dissolve. @ Phase out plans must be submitted, reviewed, and approved, o Appropriate staff must be designated at Regional Offices and headquarters to accommodate the phase out and transition. TSimonds :drp:11/11/74 bec: -. TSimonds GTGar ell Spat Board OFFICE & “shanna ee bare OFFIGE| SURNAME —_ PIL KM |_ fener re Mp X - Cul Eo qublul~ (1) [D)\W CAD 28 ‘ etek oat nips ee te py cig . 3 oo a 4 ee tk tame ab . iat. Ebi ia lacaais tad ah Bs sa ag edhe tga gece “ai a bas T nian wads! cachet iat oy em Lie dabbita'vn lh anes aatapintes- Som lacy. inlaid wa KRONTD ATS YT ff DEPARYMENT OF HEALTIL EDUCATION, AND WELPARE. YW C) RA [ TD iv , PUBLIC HEALTILSER VICE : me, . HEALTH RESUURCES AUMINISTR ATION So OFFICE OF THEE ADMINISERATOR ; a y : see. TV eh A guy pirectors, . BHRD, DCHP, DFU, and DRMP | DATE: OCT 0 9) io [a :HOM. ¢ Acting Director, Division of Grants and Procurement Management, HRA SURILCT: ~— proposed Study of Decentralized Programs As you know, legislation pending before Congress will change the present structural and operational patterns in the Division of Comprehensive Hoalth Planning, Division of Facilities Utiligation, and the Division of regional Medical Programs, and will create new grant and contract rela-~ tionships with the Regional Offices. In addition, the statutory guthorities in a number of programs in the’ Buresu of Health Resources Development expired on June 30 and some of these are not expected to be roneved. In view of the HRA programs which’ are decentralized to the Regional Offices-and the number of avards which will terminate during the coming ‘fiscal years as a result of expired legislative authorization, HRA's (Office of Operations and Management has suggested to the Director, Cffice of Administrative Management, PHS, that his staff undertake a study of grant and contract closeout-related procedures of decentralized HRA programs. Assurances are necded that there will be a smooth transition into the new programs established by enactment of the new legislation, ~~ YY and that residual programs without further legislative. authorization - will be terminated with the interest of the Government adequately protected. : Questions such as the following need to be addressed and the problems jdentificd: 1. Who will closeout the still viable decentralized grants ; and contracts after the dissolution of DCHP, DFU, and DRMP? 2. What will be the monitoring procedure to ensure . that still delinquent aspects at closeout time are effectively resolved and/or concluded? 3. Who will provide the grantee whatever assistance is necessary in mecting all the closcout requixenents? These are only a few of the questions that should be raised in detarmining the extent of the problems that wiid confront us. i feel cextain that, from your operational vantage point, you and your staff can think of other a4 Directors, BRD, DCuP, DFU, and DRMP .. 2 Since HRA would be very interested in the findings of the proposed study, you are reques sted to provide this office with a listing of potential closeout-related problems germane ‘to your decentralized programs. The staff, of DGPM will make this information available to PHS. We need to respond to PHS as soon as possible and request that DGPM be. provided with your input by November 11. If you have any questions, please contact me on code 153, extension 31428. ya . cc: Dr. Daniel Whiteside i ‘ i ae ig sae tpt tS Ra Ned ma asic ata paired. pels oot ig sn A pill ir oe Send a AO ALS wn Ce ley « int sbed sakeahdt ci een a Fpl? ei ae OD. semanas " ae OR ANLAU i DEPARTMENT OF HEALTH, EDUCATION, AND WELPA? Qo " . . ‘ PUBLIC HEALTH SERVICE» . . . HEALTH RESOURCES ADMINISTRATION - . . BUREAU OF HEALTH RESOURCES DEVELOPMENT “0 +) Acting Deputy Director , DATE: October 7, 1974 Division of Regional Medical Programs FROM =? Acting Chief Grants Management, SUBJECT: Record of Meeting Concerning RMP Phase Out, Friday October 4, 3-5:00. p.m. TTENDEES: Mr. Tony Garrick - HRA, Grants and Contracts 7 Mr. Joe Amoroso - HRA, Grants and Contracts Mr. Ted Moore.- H, Grants and Contracts Ms. Harsha Dungan - CHP G. Lee Teets - DRMP, Grants Management _ * The announced purpose of this meeting was to help Mr. Ted Moore identify the problems involved in the granting prograiis phase out. He has the | specific task to: "Assess Problems Involved in Phase Out and Take Action As Necessary." , . - ® . - ~ 6 . Apparently. Mr. Moore's charge and this meeting emanate from a series of _ memoranda related to FY 1975 Work Pians. Attached are copies of all three memoranda. There was, from the outset, quite a bit of confusion due to a lack of a mutual undérstanding gf the words "phase out", “termination”, - -and "close-out." Having finally decided that adequate instructions exist , “with regard to grant terminations and close-out, the focus of this meeting became that of relating to problems attendant to phase out. The following problem areas were identified by the under signed to fur-— ther the purpose of this meeting and for subsequent appropriate action by the Offices of Grants and Contracts at both the H and HEA levels: 6 REP Program Staffs terminate June 30, 1975 but. some Projects will perhaps continue on to Jtne 30, 1976. © 6 DHEN policy allows transfer of title and accountability of equipment from Grantees to Affiliated Institutions upon completion of RMP funding. e Direct linkage must be established between Affiliated Institutions and whatever scument of tne Federal government ultimately becomes responsible for programmatic ‘and fiscal monitoring and surveil- ance of Projects upon the demise of the Program Staffs of the RMPs. . vet . . i ; os potent aah Act nd Tanith he seb : “eocsostia”™ ’ DEPARTMENT OF HE page 2 « Acting Deputy Bi rector ALTH, EDUCATION: AND WELFARE | yo Galigation/de~oligattos of funds grantee nuardad for project cpp a4, activities nay become & prabias in the establishment of wae 8? arty gponstui lity Vinkages. we 9 Reports of Exnendi tures (RIES) and Suaery Reports of Expandi-. a tures (Skies) wilt have to ga processed. 7 severence Pay policy must b¢ anaounced - not 2S tots i 5 to tie last date whea 4 a allowability 8% » girect coat + but & Pe tone, PROTPSA ig phasing Gul such a policy can bu devaloned. akg Contingency fanding must b¢ allowed fa grant prograns witch ars phasiag out te gocarmodata costs related eo breaking Wweses. paying of saverance Pays Lc. (oss: Ciredhar Aer] orahibits cont iageicy funds}. Source of funds to. accomedats guch costs at tin Federal tavel saould be datarained wien contiagesc? funds Wiest oo ape not allowed. OR ae tans ust be carefully analyzed and appropriate procedures = : “a «( ® Pay 593 xa estaplished t¢ provide continuity of palabursencht, e Policies and proce dures need be gavatonad for aragrans which are phasiag out related to funding datarainabions and allocations. Phaging Gus aragrams GO sot nave ta ability te west indiyveck Cost Meecs subsaquant te tie final aliccatian of avat}aeia Fuads. gp ragponse tO tais problom eas to wove to a Syste of alto-~ cating yotal, funds to accommdats both direct ane indirect raquirscants. a ~ ° Adainistrative funding adjustments in a phasing out projras cannot be agus since there aré 5 mora funds available. Sources of Federal funding need be explorad and identified. Me, Moore etated that te fale that this meating ss nelpful fa teat 1% provided & means of dpaying us @ syquadry Vist" of prop}ecs which he car agsess and peraaps provics HEA and {ose grantiay prograns So” assistance dn galving. —Furtaer, fe indicated baat pemaps gnorage macting oF $0 wauld be required orior to his bein ania to offar any dofini tive solutien to tha prou leis « tg date was Sat for tag neat seating. ta Mr. Foore that 1 was willing to attend further moatiags fer assistance i could im oe devalapaait oF & hh explained Taingd to hin tiak Ore Paht, on jy BAS provide aia wate +» *Jaundry Hist.” vowewers 1 C&P ‘ay teak rtihe gigs glial: ee ead Ne ee y / . / : f / DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE - Page 3 - Acting Deputy Pirector : y ny é see ” toot ; . fo september 9s 4974 had asked alt DRHP staff members to Pa ; for Information” be submitted in writing to or rough the Director $ office. 2 ae y Ge Lee Teets cc: Tot ae Lee ate oe Attendees BR Re ee Judy Silsnee Gh Staff PM GLieets:dp:10/7/74 oe wee OO a a Ns i Me @ — LELUE: BREN Se ee a Ste Ame eh ner Fe ok et A i AS . eae ala, ae ene A gem D ale te Fr tee te ee SN he wh vt cond Tae weit orninmete Sometime te eta Carte oh cet request that *Requests Sine penton Rhee ee Deen Od E Beet a be Me tan ane eat aoe ea Tee Date OD a eee EA net eld Me NO A ae Oe OEE te a i D. , , “+ : . . > / FHS Agency Meats a JUL 1 1974 / PIS Negiowal Health Administrators r So boos rv . ‘ . Director Office of Administrative Mensgement =~ a oo . Fiscal Yeex 1975 Work Plan re — “Jn fiscal your 197h my office initiated a progran of studics of: the panovenent of grent and contract progrenp within the Public Health Service. These otudics are of tio types: (1) a review of a bureau. or. progren activity's conduct of its grant and/ or contract program, ox (2) the review of policies or procedurce used agency ov region= - g4de 4n the implementation of contract and/or crant activatics —— " * {ecgey bite assessments, study section procedures, etce)e - s /.. We are now in the process of formalizing ove. fiscal year 1975 vork plon. I would appreciate seceiving by July 15 suggestions. for - ptudies 41 your agency or_sexion_ sor possible inclusion jn tbe ye ol , tis Q "plane Your cooperation ii thig matter is appreciated. ; aera . AO nanennomacnocwene —* * . . . ot - @ ‘ ve . . . toy we : . . . a . . ‘ ; , ° “ Jobn Ce Drok < wat * x : - , oo _. , : te ow. . . * « ™~ , x . .* = y wR aoa rae wee ne dae MOM om eee eet eared eee . Lo ster ttesng ge . ; PUT EE AD PERSE ECy 1b Ste : HEALTH RESOURCES ADMIENISTICA TION OFFICE OF SHE ADMINISTRATOR / vixector, Office of Administrative DATE: July 10, 1974 Hanagement/Pus . OO / # . ° - , . fs : Acting Associate Administrator for Operations and Management - , me myect: Fiscal Year 1975 Work Plan Dol at In xesponse to your memorandum of July 2, 1974, on the YY 1975 work plan, we suggest a study on grant and contract closcout procedures of HRA * prograns , including the decentralized programs. , jew of the number of TRA progrars ubich are decentralized to_the and the nusber of avards which vill cercninate during félavive authorization, 4t will be valuable to assess che application ond effectiveness of the procedures in order to assure ourselves OF good managenen® of the closeq. Sue of the grants.and cokcncess io ensure that the interesta of che Governacat are adequately protectcd, and that there vill be a smooth transition into the new. programs that will be established upon the enact~ Ay - ment of nev legislation. Departwental policy oa closecyt of awards was” issued at least 3 years ago through Chapter 1-404 of the Granite ddministrath _inv cegional offi ed this fiscal year and next #3 & result of explced Leg COB, . Manual. . Lit . - ft . ' . . 2 . Such a review should prove valuable also in determining the extent _of the Jmowledge of regional, grant and contract manegenent personnes in this area and to help develop training prograns for the new personnel in this vee nT ated gen vac nal ge entane Bas oie MELT = Field. ae San oe ae ce ener nem” . ° * . -. The experience of such a study would redound.to the benefit of other FUS - Peon, Se eerian a eae earners nurentennairens . _ prograns. , 3 ; ae , You may discuss this further with Cy Younns Director of the Office of Crants and Precurrement Management, HRA, 443-1428. aoe ae ; soe CPI Sar Lord Vv. Suith A - it ss Piarstatnmia Acai peceaibae ab dB He tash an inthis Exinwtecih: tana alg lin RABAT A Te aE aos aa nth BRO DEPAKTM ERT OF HEALTH, EDUCATION, AUD WELFARE ‘ nanocdate iWhadbristxrator , fox Cparations and Managenant, URA/PHS Lt . . - . . ree a fe hyp * : SEP 3613974 piractor 7 “ Office of Administrative tlanagenont , ” ‘, Fiscal Year 1975 Work Plan Wo have xeeeived and reviewed your pugceastion fox §nclusion in the Oni Piscal Year Voxl: Plan for tha study of tho jaanageimane of grant mid contract pregrame in. PHA. ene ee he OA hag bean aware of a muoor of problems regarding contract -glaseont procedures end is currently vorkina vith the Audit Agency Co evorcome the problems. ovr staff is not avarve of any problema with grant closeouts; therefora, tracy WALL naet with "a. cyrus Young to discuss the een . - ‘ proricn further. ° Fnemenenrenet. Your suggastion is appreciated, and T can assure you that it wilt Q veceive every consideration for dneclusion 4a the Fiscal, Year 1975 Work Plan. | . , : . 4 tore Note . ‘Yohn C. Troka cc: . OAM, Room 17-25, Parklawn Bldg. . . ORM, Room 18-07, Parkiawn Bldg. te 7 “DGC, Room 18A-19, Paxklawm Bldg. : . , GMB PROUMED: ct: 9/12/74 oe [uk PROM piccinaat say hie aceasta dees 1Biciadis shih 5 assis caitioc’ Sialic abe a aiid guitistasnec pas sees RMON Telia) DEPARYMENT OF HEALTH, EDUCATION, AND WELFARE WLC HEALTH SERVICH . ; HEALTH RESOURCES ADMINISTRATION oo OFFICE OF JHE ADMINISTRATOR aa : pirectors,.BHRD, DCHP, DFU, and DRMP "DATE: GOT 9 (O74 SEMTECT: i Acting Director, Division of Grants and Procurement Management, HRA , proposed Study of Decentralized Programs As you know, ‘legislation pending before Congress will change the present structural and operational patterns cin the Division of Comprehensive Health Planning, Division of Facilities Utilization, and the Division of Regional Medical Programs, and will create new grant and contract rela- tionships with the Regional Offices. In addition, the statutory authorities in a number of programs in the Bureau of Health Resources Development expired on June 30 and some of these are not expected to be renewed. In view of the HRA programs which are decentralized to the Regional Offices and the number of awards which will terminate during the coming fiscal years as 'a result of expired legislative authorization, HRA's Office of Operations and Management has suggested to the Director, Cffic ‘of Administrative Management, PHS, that his staff undertake a study of . grant and contract closeout-related procedures of decentralized HRA programs. Assurances are needed that there will be a smooth transition oy into the new programs established by enactment of the new legislation, ‘and that residual programs without further legislative authorization will be terminated with the interest of the Government adequately protected. . Questions such as the following need to be addressed and the problems jdentified: ‘ . 1. Who will closeout the still viable decentralized grants ' 7. and contracts after the dissolution of DCHP, DFU, and DRMP? 2. Wha t will be the monitoring procedure to ensuxe that still delinquent aspects at closeout time are effectively resolved and/or concluded? oe = 3. Who will provide the grantce whatever assistance i necessary .in meeting all the closeout requirensnts? these are only a few of the questions that should be yaised in dokernining the extent of the problems that wiil confront us. £ feol cectain that, from vonr onerational vantaae point, vou and your staff can think of others Directors, BURD, DCHP, DFU, and DRMP , 2 Since HRA would be very interested in the findings of the you. went ne Tate eo teusyoty this office 2 AP ee antigen wet mane a ae elles gor S48 -p eee i ‘information sre available to PUS. We need to respond to PHS as soon as possible and request that DGPM he provided with your input by November 11. If you have any ques stions, please contact me on code 153, extension 31428. ote a ebrus oo a. ae - “ce: ‘Dr. Daniel Whiteside wt pee Feast tent fy Oa Saguten na tte ota AT inde ei eaten, ot dedcaseme neat Rc ee nate Re ened ee A a a be ae a Oka Spa mers nero: Oh jp oT /, hoe Gg ”, wea th F fe FREES SURJECT: STTEMDEES : oR AN GUM PUBLIC HEALTH SHRVICH * HEALTH RESOURCES ADMINISTRATIONS BURLAU OF HEALTH RESUURCES DEVILGPHE® £ Acting Deputy Director DATES October 7, 1974 Division of Regional viedical Programs Acting Chief Grants Management, record of Meeting Concerning RMP Phase Out, Friday October 4, 3-5:60 p.m. My. Tony Garrick - HRA, Grants and Contracts Mr. Joe Amoroso ~ HRA, Grants and Contracts Mr. Ted Moore. ~ H, Grants and Contracts Ms. Harsha Dungan ~ CHP G. Lee Teets - DRIP, Grants Management — . The announced purpose of this meeting was to help Mr. Ted Moore Yen the problems gnvolved in the granting prograis phase out. He has tA specific tesk to: tassess Problens Involved in Phase Out and Take Action As Necessary." . ' Apparently; Nr. Moore's charge and this meeting emanate from a series © mayoranda related to FY 1975 Work Pians. Attached are copies of all Eve moenoranca. There was, from the outset, quite a bit of confusion dug to a ack of a mutual understanding qf the words "phase out", "termina lion’ “and "close-out." Having finally decided that adequate instructions exist with regard to grant terminations and close-out, the focus of this meeting becaine that of relating to problems attendant to phase out. The following problem areas were identified by the uncer signed to fur- ther the purpose of this meeting and for subsequent approprisce ecbion i by the Offices of Grants and Contracts at both the H and eA levels: 9 RNP Program Staffs terminate dune 30, 1975 but, seme Projects will perhaps continue on to June 30, 1976. 9 DHEN policy allows transfer of title and accountability of equipment froin Grantees to Affiliated Institutions Yon completion of RMP funding. —— —_— « Direct linkage must be established between Affiliated Institutions and whatever segment of the Federal goverhyent ultimatcty bonout responsible for erogramtic ‘and fiscal monitoring and survell- c 7 ance of Projects upon the domise of the Progra Statts of ene REPS. - @O © DEPARTMENT OF LALTI, EDUGATION, AND WE j 1 saat t hanl. Page 2 - Acting Baputy Director gs at Ne tones BE ne Lae he © peek uty Me gin tent n . nace at ; nls, wala . . ve 3 wir. * ; 3 wars rohbi Y crea tiie Bete, sie cer aac tea ee rete pessiacsnne ss i . - wecati?” . ‘ DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE . “ of Galigatton/be-Ost ligation of funds grantee awardad for project vp gab, GCbl yi thes Say becom & problem ta tha establishuant of ree see, sponstvi lity Vekages. (9 ce Bete Te o Reports of Expenditures (RES) end Susmaary Reports of Expandi~ gures (SROEs) will heave to be processed. Cc @ Saverance Pay policy aust be announced - not es to its os allowability s¢ a-direct cast - but as te tia last date when 4 one PROGREA ig phasing oat such 4 policy caa be developed. Contingency funding push be allowed in grant prograns witch ara snasing out to accommodate Costs related to breaking eases. paying of saverance pay. ate. (083 Cireubar A-2} pronibits contiagoucy funds). sgurce of funds t6 sceomodata such costs at the Fevsral Teyal snould 63 datormined wien contiagency funds Tact ape not allowed, o Pay systems must ba carefully analyzed ana appropriate procedur2s established to provice continuity of reisburseiont. o Folicies and procedures weed be daveloped for prograas which are . phasing out related to fuadiag dataratnations fad aliecaLjons. Phasing ous programs io aot nave tha ability to wast indirect cost needs subsaquant to tne final allocation of avafleata funds. UP rusponse to tals problem was to wove to a systas of allo- cating total funes to accomodate both direct and jadirsct roquiresants. g Aédaintstrativa fuading adjustsonta in a phasing out progres cannot be mus since chere sre_no more fwids availabia. sources of Federal fundiag need ve explorad ond {uentitiad. Me, Hoora stated that he felt that this mcating was helpful fn that it provided & means of drawing us @ *Jaundey ist? of epooluss whlch he cel AS$oSS and pernaps provide HEA and its aranting progres some assistance 4m solving. Further, he indieatad that parnaps aaotace maeting of $6 would be required prior to hig being able to offar any definitive solution to the nrogtess. Ho date was sat for tie ngat seating. I explatned to Sr. Spore that I was witling to attend further sestings and provide ats wiatever asstsience L could fa tus dayehonment of a rYaundry List.” however, { expbainge to aim Gant Ge. Pahl, ov s ee ee ger git oe pomeh oe Ag Sed cS aa eaten ig leach MMA Wha oe iE wt age otine tL as a r : DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE page 3 ~ Acting Deputy Director |. 7 September 9, 1974 had asked all DRYP staff members to raquest that “Requests. j for Information” be submitted in weiting to or through the Director s of fice. oe v4 - Fe dingtad tyie 7! G. Lee Teets ‘ cot Co ere ee ae Attendees 5 a . a Judy Silsbee. . ap G4 Staff - oe t HY . : f° . oy . re) we owe hae ag a - w : Tot ye te ~ GLTeets :dp:10/7/74 ag URE fowler, vs ee BHEX * ... w } ras a sor : ‘ - ; ~ : ” 4 . a . . @ : . . ” on, * ‘ ani # . PM nae ee ON. aR oe owe ae nem phen am ee daee nce vee tome ees cen stot de - cin ee nen he neat oad eget tine wee Ea eit enna tones eitine Lan canst on cmedbnetene tence , * : , : . oy a . jeenw we et Bt a als acwbk .. Sosme cat . : BOM A eS a PORES OE AON these nr ban Sek OMe ee eigen wk a Fe ale a dine thle ee bee HRP abe tee tee ate es ’ Oo. an PES Agency Yebis : yg 1974 PUS Regional Neulth Administrators ro ae . - “. Director. oo SO tg Office of Administrative Management : . Fiscal Yeox 1975 Work Plan oy in fiscal yeas 197k my office initiated a progran of studics of- the _ management of grent and contract programa within the Public Yealth | Bervice. Ghese otudies are of tuo types: (1) a review of a bureav— Or program activity's conduct of tts grant and/or contract progran, or (2) the review of policies or procedures vecd agency or rerion- wide in the implementation of contract and/or grant activitics we ° “(e.&e, nite agsesements, study section procedures, etc.) *, ‘We are now in the process of Lormalizing our. Piccoli year 1975 worl plon. vould appreciate receiving by July 15 suggestions: for " ptudies in your azency or xegion Sor possible Inclusion in the. 0 “pian. Your cooperation in thie matter is appreciated. ! _ ‘ . a " os . . . .- —-* ° .. . - . : - * . John Ca Droke . i . « . -- 7 * - ae Sewer, : i “, e PUG DEAL DED Sher 1G! tee HEALTI RESOURCES S ADMINISTHA TION ed £ ICE OF THE Au! MEINISTRATOR pixector, Office Of Administrative DATE: July 10, 1974 Management /PHS oe a ee # . : ; ; . - . .* Acting Associate Adminietrator for Operations and Management, - SS Fiscal Year 1975 Work Plan —— In xesponse to your memorandum of July } i, “1974, on the ‘YY. 1975 work ‘plan, we suggest a study on grant and contract closeout procedures of HRA "“ prograns , including the decentralized programs. In view of the nunber of TRA progrars which are decentralized to_t the . regional officcs, aad the number of awards which will terminate during this fiscal y | year and next #38 2 result of, expized “Text {elacive authorizatica, a> Ue it will be yaluabLe to “assess “the “appilents on and effect: Jyenene | of the assure ourselves of good management of the close~ nme oT a a an coer ee mance neal ean cnet ater cut of the grants.andconisscta, to opaure that the interesta of the Goverment are adequately protected, ead that there will be a smooth transition into the new. programas that will be established upoa the ennch= procedures in order to as Q _ mént of new legisiation. Departmental policy on cl oscout of navards wa . issued at least 3 years ago through Chapter L-hoe of the Granta Sdniniotratl Manual. _ " ets Such a review should prove valuable also in dotermining the extent of. the Jmowledse of regional, grant and “contract, mana secnenr, pexsonnel in this area and to help develop “training prograna for the new personnel “in this pore Rast res ne nant te Smee det Par emmemmarea we ene af me Raa agente RITA rte field, | , aa Rare . . ee The experience cf such a etudy would redound. to the benefit of other Tus - programs. / : , ; : You may discuss . this further with Cy Youur, -Director of che Office i Grants and Precurrement Management, WRA, bh3-1428. “oe Le 8% oo . a - ES Obes Leg fiom. Sant Gord Ve Sith ee ete gd me se So macy Bence jou bese NI: debt oe etc ieee . ad aon DEPAKTAENT OF HEALTH, CRUGATION, AND WELFARE aanocdato Abadrddtratox , foxy Oparations and Managqereant, URA/PHS . os : " . OD aaa me | SEP 861974 Diractor _ mo oe oo oF Office of Administrative Managenont . o . . Fiscal Year 1975 Work Plan os ry . 2 . Wo have yeceived and reviewed your suggestion fox inclusion in , the ONY Tiscal Year Woxl Plan for tho study of tho manageimant of grant : . Neetine awit. he a oy eee ry err and contract prograse in PHS, 7 eer reece © / * . “ . . he OMA hak bean aware of a metiar of prohloms regarding contract -elascout proceduxes and Ls currently vorking ulth the Audit Aaqency to . _ @vVercene the problems. Ove stall is not aware of any probleana with grant closeouts; therefore, they will neet with vir. Cyrus Young to discuss the eee ee . . — ~ wwe prehieon Lucther. , - * ocean ttm em . \ ; Your suggestion is appreciated, ave T can assure you that it will vaceive every consideration for Inclusion La tha Piseal Year 1975 . Work Plan. 7 vo OO -. oot .. : 7 : John C. Broka ao cc: . * . , OAM, Room 17-25, Parklawn Bldg. ORM, Room 18-07, Parklawn wldagq. , : an . DGC, Room 1@A-19, Paxkiawn Bldg. - - i -GHBIPROUMEL: C&s 9/12/74 4 . . ; a* ° . * ane » . *