'28 Medical Science Building : SCHOOL OF MEDICINE ~"- : : , Telephone

 

Columbia, Mo. 65201 ‘ . = Office of the Dean : 314.442-S111 Ext. 611
, March 18, 1971 : Po
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Dear

With our forthcoming meeting we will have a unique opportunity to
plan ahead. Almost all Regions are now on the anniversary application
© system; staff informs me that our April meeting will have fifteen anniver-
sary applications and only seven supplemental applications to review. Site
“visits will have been made to eight Regions. It's been a long time coming
and I know you have shared with me a frustration about the workload and
rushed meetings. :

. As a starter toward improvement, here are a few changes we are
initiating during the current review cycle; I'm certain you'll have other
suggestions. ~

1. The basic membership of a site visit team will consist of a
Committee member, Council member, an RMP coordinator and a practicing
physician. Special consultants and representatives of the allied health
professions will be added as necessary to balance the composition of the
team. Staff will include RMPS representatives knowledgeable about the .
individual RHPs or particular program aspects and Regional Office representa-
tives.

2.. To enable all Committee members to be aware of site visit recom-
mendations, a brief one-page resume of the major findings and recommendations
will be mailed to you before the meeting if the complete report is not
available,

oo . 3. One member of the team, in addition to the Committee member and
excluding the Council member, of course, will be asked to attend the Committee
© meeting to help in the presentation of the team's findings. This will most
certainly relieve each of us from solo responsibility for presenting the
rationale for the team's recommendations. Even more important, it will
make a number of key people more knowledgeable about our review processes.
© March 18, 1971
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The guests will be non-voting and a Review Committee member, non-
_ site visitor, will still be asked to be secondary reviewer.

4. Staff will be encouraged to present pertinent. information about
the Region, policy or particular program areas during the Committee
meeting. To assure this, I will specifically ask for staff comments
before asking for a vote on recommendations.

5. At the end of the meeting, I will ask Committee to review briefly
its recommendations on all anniversary applications. Since our views
sometimes change over thé two-day period, this will provide an opportunity
to spot inconsistencies in actions.

I am looking forward to seeing you again on April 13-14. I would
appreciate very much if you would make your travel arrangements to insure
your presence at the meeting until 5:00 p.m. on April 14. Your review
materials, I understand, will be mailed about March 25. I am attaching
a list of the Regions to be reviewed as a preview.

©} | | Sincerely yours, |

William D. Mayer, M.D.
Chairman, Review Conmittee

Attachment