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PUBLIC HEALTH SERVICE
HEALTH RESOURCES ADMINISTRATION |
» SERRE ESTER IRS CATA
Bureau of Health Services Research & Evaluation

Consultants and Committee Members DATE:
° November 6, 1973

Acting Associate Director for Management, BHUSR&E

Travel Reimbursement Information

The United States Government Travel Rules and Regulations can be
- very perplexing for persons not thoroughiy familiar with the Federal
Government process. In order to serve our consultants more effectively,

I have asked my staff toc

ompile the facts on the attachments to assist

you in submitting timely and accurate requests for travel reimbursement.

Specific problems or quest
Dickens, Travel Assistant
and Evaluation, or to this
may be reached on 301~443-

>

Attachments

ions should be addressed to Mrs. Emmagine
for the Bureau of Health Services Research
office, if you so desire. Mrs. Dickens
2060. I can be contacted on 301-443-2780.

Nieptaaety

T. C. Haaser
t

a

TRAVEL AND REIMBURSEMENT INFORMATION

DOCUMENTS NECESSARY TO PERFORM OFFICIAL TRAVEL:

(A)

(B)

Travel Order (Form HEHW-1) is an authorization to perform official

Government travel and must be issued for each trip.
f

Transportation Request "TR" (SF 1169) ig a Government document used

in lieu cf cash to purchase passenger transportation and accommodations
for official travel.

All passenger transportation services within the United States will

be procured directly from the common carrier involved, and travel

agency charges for such services are not reimbursable by the Government.

 

TAXICAB FARES

May be used to, from, and between common carriers, and to and from
meetings.

“PRIVATELY OWNED AUTOMOBILE

You may use a privately owned automobile and request reimbursement at
a mileage rate of 1@ cents per mile, but not to exceed cost of trans-
portation by common Carrier. Reimbursement for mileage, tolls, ferry
fares, parking fees, and per diem will be limited to the cost which
would have been allowed for tickets, taxicab fares, and per diem had
you traveled by common carrier. -

If you use a privately owned automobile in lieu of a taxicab to or

from the carrier or limousine terminal, reimbursement will be allowed

at the rate of Id cents per mile based on odometer readings. An auto-
mobile parking fee at the carrier terminal will be allowed to the extent
that the fee plus the mileage reimbursement does not exceed the esti-
mated cost for round-trip use of a taxicab.

4, RAILROAD ACCOMMODATIONS

5,

You are authorized a first-class seat for daytime travel. When night
travel is involved, you are authorized the lovast first-class sleep-
ing accommodations available.

PLANE ACCOMMODATIONS

You are authorized less than first-class airplane accommodations when
such accommodations are available.

6. PER DIEM ALLOWANCE

Travelers will receive payment not to exceéd £25 per diem, figured ona
‘“Jodgings-plus" basis, in lieu of subsistence .nile away from their homes
or regular places of business on official business for the Government,
@ The per diem allowance for your travel assignment will be determined
by dividing actual lodging costs by the number of nights you are away
from home, plus a fixed allowance of $1 for meals and incidental
expenses. The resulting figure will be rounded to the next highest
dollar, but in no case may the per diem rate exceed $25. A different
formula for determining per diem will be used for trips of less than
24 hours with no overnight accommodations. This allowance can range
from zero to $12, depending on times of departure and return.

7. TRAVEL VOUCHERS
A travel voucher will be prepared from the information supplied by you
on the Travel Data Sheet attached herewith. To prepare your voucher,
this office will need items previously referred to, receipts and ticket
stubs for any expenditures over $15.

8. PROFESSICNAL SERVICE CHECKS

Consultants, Members of Advisory Groups and others who are entitled
to a professional fee will be paid under separate payment.
Schedule of Travel rerrormeu sue eee yecnn nm -
: S +

AME MAILING ..DDRESS
_ TRAVEL ADVANCE $ TRANSPORTATION REQUEST NO. :

 

RAVEL AUTHORIZATION NO, PE
£ official duty begins or terminates during a week end or holiday, please explain:
€ Goverment Transporation Request: (TR) was used, at:ach all passenger coupon receipts.

ther Expenses Ciaime axi,

Vin: Air, Rail, Speedometer
Limo., Registration Fees,

P-ivate Auto, Readings
(If mileage etc.)

is claimed)

Time of
Departure
& Arcival Buc.

A.M, PM,

Points of Travel

Ttem Amount ©

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Signature